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Arabella Advisors
San Francisco, CA, United States
10 days ago
Arabella Advisors
San Francisco, California, United States
10 days ago

Description

You are mission-driven and action-oriented. You love to get involved and work as part of a team to accomplish something great. You value diversity, equity, and inclusion and are eager to put those values into practice. Any job is your job if it helps the team succeed, and you thrive on variety. Today, you’re looking for a role where you can use those traits to make a real difference in the world by advancing the most important social issues facing humanity today. If that sounds like you, Arabella Advisors can’t wait to meet you.
 
We’re looking for a resourceful, detail-oriented, organized, high-performing individual to serve as an executive assistant to three senior leaders on Arabella’s West Client Development team. This is an excellent opportunity for an organized, client-service oriented individual who is interested in building a career in the social sector through exceptional work with senior leaders at Arabella and in the sector. 
                                                            
Essential Responsibilities
  • Provide comprehensive administrative and business development support to senior leaders
  • Act as a liaison and manage communication between the leader(s) and clients, board members and other stakeholders; act as an extension to the leader(s) when needed
  • Handle a high volume of requests for meetings, appointments, and scheduling
  • Manage complex calendars while coordinating travel arrangements and arranging out-of-town meetings for various purposes
  • Compile and process expense reports and reimbursements, and timesheets
  • Provide detailed briefings, research, and background documents for meetings, events, and trips
  • Manage logistics for internal and external meetings/events, and speaking engagements
  • Manage and ensure accuracy of data in CRM database including entry and maintenance of all West BD team lead contacts, prospects and clients
  • Oversee special projects and assignments as required


Requirements

To Be Successful in This Role, You’ll Need:
  • Demonstrated experience anticipating the needs of a senior leader and planning time and materials appropriately
  • High degree of organization and attention to detail and ability to manage and make progress on multiple projects simultaneously
  • Ability to work with high-profile individuals and demonstrated discretion with stakeholders
  • Ability to manage and make progress on multiple projects simultaneously
  • Excellent written and verbal communication and interpersonal skills and ability to draft high quality written materials and correspondence
  • Proven ability to handle confidential information with discretion, be adaptable to various and competing demands, and demonstrate elevated level of client service and responsiveness
  • Demonstrated proficiency in Microsoft Outlook, Teams, Word, PowerPoint, Excel and experience with Salesforce or similar CRM, as well as Zoom.
  • Flexibility, initiative, and entrepreneurial spirit
  • Executive network experience preferred
  • At least 3 years of professional experience preferred
  • Bachelor’s degree or equivalent experience preferred, not required
Our Core Competencies:
  • [Service Excellence] The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards 
  • [Project and Task Management] The ability to manage large-scale and cross-firm projects, including delegating and managing all resources, identifying and implementing improved processes, monitoring consistency across project teams, and providing direction and support to teammates 
  • [Stakeholder Management] The ability to facilitate and negotiate among stakeholders with conflicting needs and to generate consensus among decision makers 
  • [Communication] The ability to communicate clearly, concisely, and professionally, including the ability to adapt style, tone, and content to various audiences; to make technical information accessible to broader audiences; and to collaborate with others to produce strong written deliverables 
  • [Collaboration] The ability to work cooperatively and inclusively with others to achieve shared goals, including encouraging and facilitating effective compromise, drawing on the capabilities of all team members, and leading team-level knowledge sharing 
  • [Continuous Learning] The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others  
  • [Resourcefulness] The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others 
  • [DEI] The ability to elevate the voices of marginalized colleagues and mitigate power dynamics with staff with less formal authority 
 

Job Information

  • Job ID: 60786150
  • Location:
    San Francisco, California, United States
    Durham, North Carolina, United States
    Washington, Dist. Columbia, United States
    New York, New York, United States
    Chicago, Illinois, United States
  • Position Title: Executive Assistant, Client Development
  • Company Name: Arabella Advisors
  • Industry: Administrative/Clerical/Administration
  • Job Function: Consulting
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Experience: 2-3 Years
  • Required Travel: None

Please refer to the company's website or job descriptions to learn more about them.

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