Chicago-based Architecture & Interior Design firm, established for over 40 years, with annual gross revenue of +/- $12M seeks Accounting Manager with primary responsibility for the day-to-day financial operations of the firm. The workplace is hybrid in-office / work-from-home, though it is expected initial 60-day period will be predominantly in the office for training and orientation. The position is classified as Exempt and reports to the firm’s Managing Principal.
10 years plus of progressively responsible accounting experience, preferably with an architecture, construction, or design firm is required.
CPA or CMA certification desired but not required.
Requirements
Management of Firm Accounting System: acts as the super-user for the firm’s accounting system, Deltek Ajera. Prior experience with Deltek Ajera is desired but not required.
Supervise client invoicing, accounts receivable, cash application, and cash collection. Oversee the client invoicing process performed by the Staff Accountant, the cash application process for accounts receivable, and related collection efforts. Escalate collection efforts for past-due receivables.
Supervise the Staff Accountant directly and supervise the Staff accountant responsible for client invoicing.
Coordinate accounts payables payments process accounts payable for vendors and consultants. Prepare weekly batches of proposed payments and provide a report on the proposed payments to the Managing Principal. Review consultant payments with appropriate Principals prior to processing payments.
Process bi-monthly payroll, coordinate 401(k) employee deposits and firm 401(k) match. Process payroll through an outside payroll vendor after receiving salary, bonus, and other information from the Managing Principal. Interface with the 401(k) plan administrator on employee and employer 401(k) deposits. Interface with the firm providers of health, dental, and vision insurance and all other insurance providers for deductions for benefits offered by or available through the firm.
Management of firm banking relationship, cash management, and bank account reconciliation act as the primary contact with the firm’s bank, including facilitating electronic and check payments to vendors, consultants, or employee reimbursements. Monitor the firm’s cash balances daily to ensure adequate liquidity is maintained for payroll, rent, and other regularly occurring expenses, and communicate any concerns to the firm’s Managing Principal. Review the cash application for client payments and other receipts as needed. Reconcile the firm’s bank account monthly.
Monthly financial reporting and annual assistance to the firm’s external accounting firm. Produce monthly financial reports including an income statement, balance sheet, cash flow statements, accounts receivable, and accounts payable aging statements, and distribute them to the firm’s Executive Committee. Analyze financial information and reports to identify financial risks, opportunities, trends, and discrepancies. Assist the firm’s outside accounting firm with the preparation of the annual financial statement compilation, and any year-end issues, and assist in providing information for the annual Federal and State tax filings.
Budgets work with the Executive Committee to develop and track the firm’s annual budget.
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